A letter of resignation conveys the employee’s inability to continue serving the organization where he/she is employed. The employee may be resigning for any reason such as getting a better job, or pursuing higher studies, or reasons of relocation or personal reasons.
In doing so, the employee has to duly inform the organization by writing a resignation letter. Leaving without intimation is undesirable as it amounts to abandonment of service.
If the organization decides to discontinue or terminate the services of an employee, it does so by due intimation in writing. So also, the employee has to inform in writing his/her intention to resign.
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A letter of resignation should cover the following:
i. Inform the departmental head/HR manager that you have decided to resign and would be putting in your papers.
ii. As far as possible, indicate the reason for tendering your resignation.
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iii. Mention the date on which you wish to be relieved.
iv. Refer to the completion of the notice period or waiver, if required.
v. Mention the status of work pending, where relevant.
vi. Create goodwill by mentioning how you enjoyed working with the employer.
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vii. Even if you are quitting because of not-so-happy working conditions, refrain from making nasty or unpalatable remarks.
viii. Remember that although you are ceasing to be an employee, you need not sever the relationship.
Make sure that your letter of resignation is sent promptly and is addressed to the right authority in the organization.
